Property record checks: documents and process

Answer first

Property Registry & Title Checks in Georgia

Start by identifying the property and the decision the records need to support. This checklist separates a minimal initial enquiry from documents shared later through an agreed channel.

Before acting, verify the legal basis, deadline and consistency of the documents. This guide is a preparation framework, not an individual legal opinion.

Step-by-step process

1. Describe the property type, your role, the intended decision and any signing or payment deadline. Identify whether a deposit or agreement already exists.
2. Confirm the exact objects, lawful purpose, sources, access permissions, report format, language and professional and third-party costs before work starts.
3. Obtain or check dated extracts and relevant cadastral or registration material where lawfully available. Record missing documents and requests awaiting a response.
4. Compare the object, registered owner, rights, restrictions and relevant authority documents. Separate sourced findings from client statements and unresolved inconsistencies.
5. Deliver the agreed findings and follow-up list. Identify conditions to resolve before the decision and whether a fresh registry check is needed nearer signing or payment.

Required-document checklist

• Initially: property type and stage, a neutral label such as Apartment A, whether a deposit exists, your questions, deadline and preferred contact. Do not attach identity scans or bank records.
• Through an agreed channel: cadastral identifier, current extract and relevant plan; retain the date, source and complete pages of each record.
• Available title or registration decisions, proposed agreement and relevant authority or consent documents, limited to the agreed questions.
• Records explaining a known mortgage, restriction or discrepancy, with authority or another applicable basis to share non-public information. Keep originals; a copy alone does not prove authenticity.

Access and evidence quality

An extract, cadastral plan and underlying registration material serve different purposes. Confirm the exact requested record, whether it is available and whether authority is needed; no access to an original or archived file is assumed. Record the issuing source and date and preserve complete copies. For a corporate seller, company and signatory checks may need a separate scope. A missing record remains an open question rather than a favourable finding.

Key risks and common mistakes

• An old extract may concern another unit or miss a later entry. Check the cadastral identifier and record date, not only the address.
• No entry found in the checked sources does not mean no unregistered right, dispute or other risk exists.
• A cadastral plan is not an engineering inspection, valuation or independent physical boundary survey. Permits and developer checks need explicit additional scope.
• A seller's promise to release a mortgage is not its removal from the registry. A consultation does not extend contractual payment or objection deadlines.

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Legislation and the cited NAPR tariff checked: 27 October 2026. AI-assisted editorial content; no individual assessment or named human review is claimed.

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