Company Due Diligence: Documents & Process

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Company & Counterparty Due Diligence in Georgia

Legal checks on a Georgian company or business counterparty: status, representation, document consistency and sourced issues before a transaction.

Before acting, verify the legal basis, deadline and consistency of the documents. This guide is a preparation framework, not an individual legal opinion.

Step-by-step process

1. Describe the decision, company, jurisdictions and actual deadline; agree the object, sources, report format and costs.
2. Assess required authority and the lawful basis for personal-data processing; request only material necessary for the purpose.
3. Obtain official records and authorised supplied documents within scope; record search parameters, dates and unavailable sources.
4. Compare the registration number, status, representation rules, documents and transaction requirements; distinguish a discrepancy from an unsupported inference.
5. Receive the agreed report and explanation: supported facts, remaining unknowns and documents or transaction conditions to consider; assess whether a refresh is needed before closing.

Required-document checklist

• Initial enquiry: exact company name and registration number, country, your role, transaction purpose and deadline.
• Available extract, statute, amendments and corporate-structure documents, with their dates and sources.
• Signatory-authority documents, power of attorney and relevant corporate approvals where required.
• Transaction draft, material contracts, licences or permits, limited to the agreed questions.
• Lawfully held records of known disputes, security, debt or registry inconsistencies and questions for further verification.
• Authority or another applicable basis for supplying another person's non-public documents; agree a channel before sharing sensitive files.

Authorities, translation and representation

The specific procedure determines the authority, personal-appearance requirement, power of attorney, notarisation, certified translation, apostille or legalisation. A foreign document should be assessed under both its country of origin and the receiving authority's rules.

Key risks and common mistakes

• Confusing similarly named companies or relying on an old extract without checking later changes.
• Treating registration as proof of solvency, business quality or every ultimate beneficial owner.
• Overlooking signatory identity, representation arrangements or the validity of a power of attorney.
• Equating unavailable information with no risk, or the existence of proceedings with a proven violation.
• Collecting excessive personal data, reusing public data for an incompatible purpose or treating consent as unrestricted access.

Checking recent changes

Editorial content updated: 3 November 2026. Recheck current law, documents and official fees before acting. This is not the date of an individual legal assessment.

Official sources